Lifecycle Catalog

Previously known as LTLS

Overview

Lifecycle Catalog or previously known as LeanIX Technology Lifecycle Service (LTLS) provides provider lifecycle information for IT Components enabling users to understand technology obsolescence risks for their hardware and software and make better upgrade decisions.

Lifecycle Catalog enables LeanIX customers to use standardized IT Component names (Provider Name + Product Name + Version + Edition) and attach the correct provider lifecycles. Lifecycle Catalog has a dedicated team and an established process to ensure continuous updates.

Key Features

Lifecycle Catalog offers a comprehensive list of attributes for your IT components, its lifecycles, provider, and tech category information.

1

Name: name normalization (standard format: Provider Name + Product Name + Version + Edition)

2

Version: specific version of the component

3

Version Group: to group consecutive versions

4

Provider: Manufacturer, seller of the component

5

Lifecycles1: Plan, Phase-in, Active, Phase-out, End-of-life, & End-of-sale

6

Tech Category

7

URLs: to prove authenticity of lifecycles

8

Successor Versions2: and latest available version

9

Support Type: community/enterprise, free/paid

10

Active Support: flag denoting whether the product has active support from the provider

11

Support Policies: support schedule by Provider

12

As of Date when data was updated by LeanIX

13

Description of product from its website

14

Websites of product & provider

15

LeanIX Best Practice Tech Category 3

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Information

  1. Dates are provided whenever available on the provider's website
  2. Successor versions & LeanIX Best Practice Tech Category are not in the initial launch scope, but they will become available in future releases

Modelling Fact sheets for Lifecycle Catalog

Lifecycle Catalog does not allow multiple fact sheets to be linked to the same entry on the Catalog as this would create duplicates and display name conflicts in workspaces.
One workaround to model multiple instances of the same IT Component fact sheet would be to create an abstract parent entry and link it to the Catalog. Then all instances of the same IT Component can be modelled as child fact sheets.

Lifecycle Catalog Configuration

By linking to the Lifecycle Catalog, you can get description, version and lifecycle information about the IT Component from the Catalog, without the worry of maintaining and updating that information.

Link into Lifecycle Catalog

1

Search: easily search and browse Lifecycle Catalog catalog

2

Side bar: to provide transparency on already linked Lifecycle Catalog entries

3

Preview: detailed preview of attributes for specific IT component

4

Information: detailed information on support availability & policies

5

Lifecycle: intuitive display of lifecycle states and their respective dates


1. Enable Lifecycle Catalog Mapping in your workspace

1

Click on Profile button.

2

Go to Administration.

3

Click on Reference Data on the left pane.

4

You can select the fields you would like to Sync (Description, Name, Version, Lifecycles) from Lifecycle Catalog into your Fact Sheet.

5

Check the Provider & Tech Category box to automatically add them from Lifecycle Catalog.

6

Click Save.


2. Link Lifecycle Catalog

To start getting information from the Lifecycle Catalog into your IT Component Fact Sheet, you may start by creating a new Fact Sheet and then link the newly created Fact Sheet into the Lifecycle Catalog.

Batch Linking for Lifecycle Catalog aims to help you become more efficient in automatically updating the life cycle and the end-of-support information for your IT Components. Batch Linking can help you achieve that by allowing you to do rapid actions on the Lifecycle Catalog page for all your IT Components that are listed in your Inventory. Some of the key features of Batch Linking are:

Linking to Lifecycle Catalog: quickly link your Fact Sheet to the Catalog in one place

Report Missing Data: directly report missing data from the Catalog panel

Mark as Ignored: ignore linkage for desired Fact Sheet, depends on your needs

Batch Linking provides intelligent recommendations for best-matching references for your Lifecycle IT Component Fact Sheets that are not linked yet to the Lifecycle Catalog.

  • Open “Lifecycle Catalog” from the Inventory page
  • You will see the different IT Component fact sheets organized into tabs, by their respective Catalog Status
  • Counts of IT Components in each tab is visible next to the tab heading

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Information

Any facet filters applied in Inventory will be applied to the Batch linking page

Unlinked Fact Sheets Tab

In the Unlinked Fact Sheets tab you can get:

  • All IT Component fact sheets, as filtered from Inventory, where Catalog Status is unlinked
  • A quick overview of major details of the customer fact sheet and corresponding recommendation provided, on expanding each row
  • You can click on the Search bar to see alternate recommendations/search for a new query word
  • You can perform certain actions directly from the Recommendations tab, like:
    • Link to Recommended Fact Sheet or alternate selected Fact Sheet
    • Report Missing Data
    • Preview selected Fact Sheet
    • Ignore selected Fact Sheet

Missing Request Raised Tab

In the Missing Request tab, you can see all the IT Component Fact Sheets, as filtered from Inventory, where the information from the Catalog Status is Missing. You can also see a quick overview of the Fact Sheet from where the request was raised.
Here is a brief overview of the Request Status:

  • Request Status
  • Requestor Details
  • Timestamp, when the request was raised
  • Request details as filled in the form

This also allows you to have the option to update the request.

Ignored Fact Sheets Tab

In the Ignored Fact Sheets tab you can see all IT Component Fact Sheets, as filtered from Inventory, where Catalog Status is Ignored. You can also see a quick overview of the Fact Sheet where it is marked Ignored. With this, you have the option to search recommendations and link/preview/report missing data on a selected Fact Sheet.

When to "Ignore"?

  • You can use the Ignore feature when:
  • You want to break the Lifecycle Catalog linking. "Ignore" is equivalent to breaking the Lifecycle Catalog link.
  • Fact Sheets can be marked as ignored if it is proprietary products that you do NOT expect the Catalog to have information about the product.
  • You want to overwrite the information.

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Warning

Continuous updates from Lifecycle Catalog will not flow through to your fact sheet from Lifecycle Catalog, once ignored.

Linked Fact Sheets Tab

In the Linked Fact Sheets tab, you can see all IT Component Fact Sheets, as filtered from Inventory, where Catalog Status is Linked. You also see a quick overview of the Fact Sheet where it is linked and the corresponding Component on the Catalog.

You can perform certain actions directly from Linked Fact Sheets Tab, including:

  • Search recommendations and Change link to alternate selected Fact Sheet
  • Preview selected Fact Sheet
  • Ignore selected Fact Sheet
  • Report Missing Data

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Information

Refresh button (or) switching tabs, after an action is performed, moves IT Component fact sheets to the right tab

3. Link Lifecycle Catalog via Fact Sheet Detail Page

To start getting information from the Lifecycle Catalog into your IT Component Fact Sheet, you may also start by creating a new Fact Sheet and then link the newly created Fact Sheet into the Lifecycle Catalog.

  1. Open IT Component fact sheet on your workspace
  2. Click on the ‘Lifecycle Catalog’ at the top of the right sidebar.
  3. You are directed to the Lifecycle Catalog page with pre-filled information from your Fact Sheet. Choose the correct search result from the Lifecycle Catalog preview.
  4. Once you find the correct Lifecycle Catalog Fact Sheet, click Link to Fact Sheet. Now, your IT Component Fact Sheet is updated with Lifecycle Catalog information.
  5. You can also Report Missing data by filling in the Missing Request form with the necessary details. Once our research team has completed the research, they will link the fact sheet from which the request was raised to the corresponding entry on the catalog.

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