An Enterprise Architect’s (EA) role is elaborate and extremely dynamic. They can deliver great value by cutting cost and complexity by aligning IT concerns, technology tools, and strategic business goals. Enterprise architects should not only look at the current state but also plan ahead and see how this can be done or execute. They need an overview of the current Application Landscape and how it should look like in the future.
If you want more information read our White Paper The Enterprise Architect of Tomorrow (linked below).
To get an overview of all Application you need to use the Application Landscape.
To see the Baseline in a correct way you need to start with gathering important information about the current inventory and all the applications in the selected area. You want to make sure your landscape is complete and gain a first insight into the application and its relevance to the business.
The typical process is as follows: Compile the available documentation (e.g. from Excel, SharePoint, Visio) in LeanIX. This step forms the basis of the inventory. LeanIX enables automated integration with other helpful tools, such as CMBDs, business process modeling tools, and ERPs to present the baseline.
It can be hard work to get a complete and actionable overview of your Applications. LeanIX offers you a hand full of options to check for completeness, decision-relevant attributes (e.g. Business Criticality, Functional Fit, Technical Fit) and ways to collect them in an efficient way (e.g. using surveys). Nonetheless, it is always helpful to get in personal touch with your stakeholders and talk about sensitive topics like rationalization in workshops or dedicated interviews.
Once you have inserted all the required information in LeanIX, it is easy to get an overview of your Baseline Application Landscape. To do this you need to go to the Report Application Landscape and set the filter to Active Today. If you need further information about Using the Lifecycle Filter read our section Additional Filter Options.
It might be useful to include other Lifecycle states in the Report. To do so choose Plan, Phase In, and Phase Out to have a more differentiated view on your Baseline Architecture.
At the end of the evaluation process, you will have collected enough relevant information to give strategic advice on rationalizing applications and recommend the appropriate measures for each application used. Recommendations should be based on your strategic approach to IT. What we see in many cases is the usage of the TIME-Model to define normative strategies for driving your application landscape towards the desired state.
Since it has high technical quality, there is not a lot of time or money invested to support this application and it is providing a certain amount of value. Since the value is not negligible, it is being used, and it doesn't cost a lot to keep the lights on - the application should be tolerated and possibly redesigned for better business alignment.
The application is stable, it doesn't require a lot of support, it is architected well. The business uses it. There is an attributable and recognizable value. These are the applications worth investing in further to get even better returns or reduce more costs.
Discard the application, migrate the data and users on an existing Application (e.g. redundant applications). Unify multiple applications to a common version/technology platform. Merge applications (either physical, logical or both). Replace the application with a standard commercial solution.
Eliminate useless Applications (possible reasons: no business value, not used, low utility, based on obsolete software).
LeanIX supports you in adapting the TIME-Model using Tags. You will then be able to look at your Application Landscape and see the different categories of applications in a heatmap view. If you need more information how to handle Tagging check out our section Use Tags for more powerful insights.
Once you have tagged your Applications you get a strategic overview which Applications you would like to keep in the future (Tolerate, Invest) and which Applications will not be part of your Target Architecture (Eliminate, Migrate).
What you would like to see as a result is your Target Application Landscape to a certain point of time in the future. To do so all Applications tagged by Tolerate and Invest need to be in Lifecycle: Active to the point of time you want to achieve your Target Architecture. All Applications tagged by Migrate and Eliminate need to be in the Lifecycle Status End of Life (See table below).
Phase 2 (Target Architecture)
Lifecycle: Phase Out
Lifecycle: End of Life
Lifecycle: End of Life
Lifecycle: End of Life
Your Landscape then shows the lifecycle of your Applications to the point in time you want to have implemented your target architecture. As soon as you entered all necessary information on the Application Fact Sheets (see Manage Migration section below), you will see how your Application Landscape has changed. All Applications tagged with Eliminate and Migrate will be not displayed anymore.
Using the TIME-Model to describe the strategic approach of developing your Application-Landscape is just one option. Tagging allows you to adapt the approach to your own needs. Anyways, it makes sense to use the information from LeanIX to define our target architecture like Business Criticality, Functional Fit, and Technical Fit.
Managing the Migration from your Application Landscape Baseline to the Target Architecture involves a lot of work that you can probably not do on your own.
To manage the migration you should get your Program Management Office and IT-Strategy department involved.
To achieve a nice output for your migration planning, it is necessary to fill in the Lifecycle information for every Application that is affected by an elimination or migration. LIfecycles to be filled out are "Active", "Phase Out", and "End of Life").
You also need to connect the Applications which are tagged by Eliminate, to Projects (e.g. Rationalization Wave 1, Rationalization Wave 2, Rationalization Wave 3).
As soon as you fill in the Lifecycle information for every Application in your scope and connect them to the Projects, you are able to use the LeanIX Project Roadmap below. Now you have an overview of when your Application will be in the Lifecycle Status Phase Out or Eliminate.
If you already have Program Management software, an integration between both tools might be valuable to keep data ownership clear.
Now after you have planned your target architecture on portfolio level, it's time to focus on single applications. Besides the global lifecycle, you can manage when an application is rolled-out, e.g. for a specific user group, by utilizing the active-from and active-until attributes on the relations.
Active-From and Active-Until will never "overwrite" the global lifecycle. Make sure that both are aligned.
In the Reports section, applying lifecycle filters allow you to take different perspectives, e.g.
1) Without a filter: Show all user groups using the application disregarding time
2) Today: Show only user groups where the application is active
3) For a certain time frame (note: the application is greyed-out here, because the global lifecycle is not changing in this period)
4) As a rollout plan via the Application Matrix
Updated about a month ago